PRIVACY POLICY

Data Protection Information for SAIRA – The Open Innovation Hub for Sustainable Development

 

When you use this website, we process your personal data as data controllers and store them for the duration required to fulfill the defined purposes and legal obligations. In the sections below we inform you about the data this involves, how they will be processed and what rights you have in this regard.

Personal data, as defined by Article 4 (1) General Data Protection Regulation (GDPR), include all information related to an identified or identifiable natural person.

1. Name and Contact Information of Controller and Corporate Data Protection Officer

This data protection information applies to data processing on our website www.saira.eco by the controller:

Fraunhofer-Gesellschaft
zur Förderung der angewandten Forschung e.V.

Hansastraße 27 c,
80686 München, Germany

on behalf of its Department P32 International Programs and Networks

(hereinafter referred to as “Fraunhofer”)

Email:               info @ saira.eco
Telephone:     +49 (0) 2441 14 1577

The corporate data protection officer at Fraunhofer can be reached at the above-mentioned address, c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time if you have questions concerning data protection law and/or your rights as data subject.

2. Personal Data Processing and Purposes of Data Processing

a) When visiting the website

You may access our website without having to disclose any details on your identity. The browser installed on your device merely transmits information automatically to the server of our website (e.g., browser type and version, date and time of access) to enable a connection with the website. This includes the IP address of your requesting device. This information is temporarily stored in a so-called log file and will be deleted after 30 days.

The servers process the foresaid data for the following purposes:

• To administrate the network infrastructure
• To evaluate appropriate technical and organizational measures and to ensure IT systems and data security, taking into account the state of the art technology
• To ensure comfortable use of the website and to offer user-friendly service
• To optimize the Internet offering

To the extent that data is longer processed for the stated purposes, we will anonymize or delete the data as soon as their storage no longer serves the respective purposes.

Your IP address is processed for technical and administrative purposes regarding connection set-up and stability, to guarantee the security and functioning of our website and, if necessary, to be able to track any illegal attacks on the website.

The legal basis for processing the IP address is Art. 6 (1) lit. f GDPR. Our legitimate interest ensues from said security interest and the necessity of the unobstructed availability of our website.

We cannot draw any direct conclusions about your identity from processing the IP address and other information in the log file.

Moreover, we use cookies and analytics services when you visit our website. Further details can be found below in this data protection information.

b) When creating a user account

You can create a password-protected user account on our website. Setting up the user account requires the following information:

• User Name
• First and last name
• Valid email address
• Type of organization
• Organization name
• Country

These data are processed in order to identify you as a user and create your user account. To set up the user account, you must also enter a password you choose yourself. To access your user account, you will need to enter your email address and this password. In your user account, you can view the data stored in your user profile and change them at any time.

In addition, you may voluntarily provide the following information:

• Job Title
• Telephone (Office)
• Fax Number
• Mobile number
• Webpage (Organization)
• Department
• Address
• Expertise
• Description

This information is voluntary and is not required to set up the user account. The information serves for an improved user experience and matchmaking.

We process these data at your request, and this data processing is necessary pursuant to Article 6 (1) lit. b GDPR for the purposes mentioned to set up your user account and its use as well as to implement pre-contractual measures. We will also use your email address for notification functions if these are activated.

After your user account is deleted, your data will be deleted to prevent further use except if we are required pursuant to Article 6 (1) lit. c GDPR to observe a longer storage period due to retention and documentation obligations pursuant to tax and commercial law (in particular Sec. 147 AO in regard to taxes) or if you have consented to longer storage pursuant to Article 6 (1) lit. a GDPR.

c) Subscriptions to our Newsletter

Insofar as you provided your consent pursuant to Article 6(1) sentence 1 point (a) GDPR, we will use your email address to send you our newsletter on a regular basis. The newsletters contain information on SAIRA and WAITRO.

To receive our newsletter, we ask you to provide us with the following mandatory data:

• Sex
• Title
• Email address
• First name
• Surname

We need your name and title to address you personally in our newsletter. After you have subscribed to our newsletter, we will email a subscription confirmation to you. You must confirm the receipt of this email to receive our newsletter. This procedure is known as double opt-in procedure. Your email response serves as confirmation that you are in fact the person who subscribed to our newsletter.

You may unsubscribe from our newsletter at any time. You may find an ‘unsubscribe’ link at the end of each of our newsletters. Alternatively, you may also unsubscribe by email. Upon receiving your unsubscribe notice, we will delete your email address immediately.

3. Transfer of Data

If we transfer personal data collected through websites to processors, we will notify you in this data protection information regarding the respective data processing operation, citing the specific recipient.

Aside from that, we will transfer your personal data only if

• you have given explicit consent pursuant to Art. 6 (1) lit. a GDPR;
• this is necessary pursuant to Article 6 (1) lit. b GDPR for the performance of a contract with you (for example, transfer to shipping companies for the purpose of delivering goods ordered by you, or transmitting payment information to payment service providers or credit institutions in order to process a payment transaction);
• there is a legal obligation for transfer pursuant to Art. 6 (1) lit. c GDPR.

The recipients must not use the transferred data for any purposes other than the above-mentioned ones.

4. Cookies

a) General

This website uses cookies. Cookies are small files that your browser automatically generates and stores on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device nor do they contain viruses, Trojans or other malware. Cookies store information associated with the specific device used. That does not mean that we can directly identify you.

Cookies that are not absolutely technically necessary for you to use a web service expressly requested by you are only set after you have consented. You can give this consent via the cookie banner that is displayed when you visit the website. This consent then becomes the legal basis for the storage of and access to the content of the cookies (Sec. 15 (3) TMG in conjunction with Art. 5 (3) clause 1 of Directive 2002/58/EC).

b) Necessary cookies

The processing of personal data in the context of technically necessary cookies is based on our legitimate interest in providing our web services that you have expressly requested (Art. 6 (1) clause 1 lit. f GDPR, if applicable in conjunction with Art. 95 GDPR, Art. 5 (3) of Directive 2002/58/EC). For example, we use so-called session cookies to allow session controls or to store data entries in forms during the session. Session cookies are deleted no later than when you close your browser.

c) Cookies to optimize our website (statistics cookies)

In addition, we use cookies to statistically record the use of our website for the purpose of optimizing our offers for you. When you visit our site again, these cookies make it possible for us to automatically recognize that you have already visited our site before. The cookies are provided by Google provider. Processing takes place within the scope of the GDPR (EU/EEA). There is no transfer to third countries. The legal basis for this processing is Art. 6 (1) lit. f GDPR.

We use the tracking measures described below pursuant to Article 6, Paragraph 1, Section 1 f) of the GDPR in order to structure and optimize the website to the needs of users. We use the tracking measures to statistically track how the website is used and to analyze and optimize our services for you. This tracking is in our legitimate interests pursuant to the aforementioned regulations.

The category of, and purpose for processing the data, can be inferred from the corresponding tracking tools.

Google Analytics

We use Google Analytics, a web analytics services operated by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; im Folgenden „Google“), to structure and optimize the website to the needs of users on an on-going basis. We create pseudonymous user profiles and cookies (see Section 5.) for these purposes.

These cookies create and send information regarding how you use this website to a Google server located in the United States, where the information is stored. The information includes, but is not limited to

• browser type, version,
• operating system,
• referrer URL,
• hostname of the computer requesting the access (IP address),
• time of the server inquiry.

We use this information to evaluate how the website is used, to put together reports regarding activities on the website and to provide other related services in conjunction with use of the website and Internet for the purposes of market research and structuring the website to the needs of users. This information is also transferred to third parties if necessary, provided it is legally mandated or insofar as third parties have been commissioned to process this data. Google will not use tour IP address in connection with other Google data. The IP addresses are stored anonymously to prevent identification of the user (IP masking).

You may refuse the use of cookies by selecting the appropriate settings in your browser. Please note however, that full deactivation of cookies will prevent you from using the website.

You can prevent the collection of data created by cookies, and through the use of the website (including your IP address), as well as prevent the processing of this data by Google, by downloading and installing a browser add-on.

As an alternative to a browser add-on, especially when using browsers in mobile devices, you can prevent the collection of data by Google Analytics by clicking on this link. This will activate an opt-out cookie that prevents your data from being collected when you visit this website in the future. The opt-out cookie is stored on your device and is valid solely for this browser and only for this website. If you delete cookies in this browser, you must re-activate the opt-out cookie.

Further information regarding data privacy as it applies to Google Analytics is available in Google Analytics support online.

Google ReCaptcha

In order to detect bot abuse directed at our newsletter contact form, we use “ReCaptcha,” a service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. In this case, Google Inc.’s data privacy policy applies. Further information regarding Google Inc.’s data privacy policy is available online.

Google Adwords Conversion Tracking

We also use Google Conversion Tracking to statistically track how the website is used and to analyze and optimize our services for you. This involves placing a cookie (see Section 5.) from Google AdWords when you click on a Google advertisement on our website.

These cookies expire after 30 days, do not contain any personal data and therefore cannot be used to identify you personally. If you visit certain pages on our website and the cookie has not yet expired, we and Google can tell that you clicked on the ad and were directed to that page.

Each Google AdWords customer receives a different cookie, so it is not possible to track cookies via websites of other AdWords customers. The information collected by means of the conversion cookie is used to compile conversion statistics for AdWords customers who have opted for conversion tracking. Adwords customers can see the total number of users who clicked on their ad and were directed to a page containing a conversion tracking tag. However, they do not receive information that enables them to identify users personally.

If you do not want to participate in conversion tracking, you can opt out of this use and automatically prevent cookies from being installed by selecting the appropriate settings on your browser software (deactivation option). You can also deactivate conversion tracking cookies by configuring your browser to block cookies from the www.googleadservices.com domain. Google’s data privacy policy related to conversion tracking is available online.

d) Right of withdrawal

You may revoke your consent to the storage of and access to the content of the cookies at any time with effect for the future pursuant to Art. 7 (3) GDPR or object to the use in whole or in part of cookies that are not technically necessary.

If you revoke your consent or object to the use, we will set a cookie (an opt-out cookie) that documents your decision and allows us to implement it. The opt-out cookie works only in this browser and only for our website. It is stored on your device. If you delete the cookies in this browser, you will have to set the opt-out cookie again.

Most browsers automatically accept cookies. However, you can configure your browser to not store any cookies on your computer or to display a notice before new cookies are set. Completely disabling cookies may mean that you cannot make full use of all functions of our website.

Your revocation has no effect on the lawfulness of the processing activities we perform on the basis of our legitimate interests (Art. 6 (1) clause 1 lit. f) GDPR)

5. Social Media Plug-ins

We use so-called social media buttons (also called social media plug-ins) on our website. These are small icons you can use to publish contents from our website on social networks under your own profile.

If you activate such an icon, a connection is established between our website and the social network. In addition to the contents in question, the operator of the social network obtains further, in part also personal information. For example, this includes the fact that you are currently visiting our site.

The social media buttons are integrated using the so-called Shariff solution. This solution prevents your device from establishing a link to the social network merely because you visit a website featuring a social media plug-in button without you having clicked on that button. This means that information is only transmitted to the social network when you activate the button.

We use the following social media plug-ins on our website:

a) Facebook Ireland Limited: Sharing on Facebook

In part, information is transmitted to the parent company Facebook Inc., headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.

For the purpose and scope of data collection, further processing and use of data by Facebook as well as your related rights and configuration options for protecting your privacy, please refer to Facebook’s privacy policy.

b) Twitter International Company: Sharing on Twitter

In part, information is transmitted to the parent company Twitter Inc., headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.

Further information on data protection on Twitter can be found in Twitter’s privacy policy.

c) LinkedIn Corporation: Sharing on LinkedIn

In part, information is transmitted to the parent company LinkedIn Corporation, headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce. Further information on data protection on LinkedIn can be found in the company’s privacy policy.

d) Facebook Ireland Limited: Sharing on Instagram

In part, information is transmitted to the parent company Facebook Inc., headquartered in the USA. This company complies with the data protection regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce.

For the purpose and scope of data collection, further processing and use of data by Facebook as well as your related rights and configuration options for protecting your privacy, please refer to Instagram’s privacy policy.

6. YouTube

Option 1: Integration using the Shariff option

We embed components (videos) of YouTube, LLC, 901 Cherry Ave., 94066 San Bruno, CA, USA (hereinafter “YouTube”), a company of Google Inc., Amphitheatre Parkway, Mountain View CA 94043, USA, (hereinafter “Google”) in our websites. The implementation is based on Art. 6 (1) lit. f GDPR; our legitimate interest in this case is the smooth integration of the videos and the attractive design of our website. Our websites use a solution that prevents the establishment of a connection to Google simply because you visit a site with an integrated video, without having activated the video. This means that information is transmitted to YouTube only if you actually click on the video to view it. Google complies with the Data Protection Regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce. Further information on data protection in connection with YouTube can be found in Google’s privacy policy.

Option 2: Integration in the “privacy-enhanced mode”

We use components (videos) of YouTube, LLC, 901 Cherry Ave., 94066 San Bruno, CA, USA (hereinafter “YouTube”), a company of Google Inc., Amphitheatre Parkway, Mountain View CA 94043, USA, (hereinafter “Google”) on our websites. The implementation is based on Art. 6 (1) lit. f GDPR; our legitimate interest in this case is the smooth integration of the videos and the attractive design of our website.

We use the “privacy-enhanced mode” option provided by YouTube. When you access a page containing an embedded video, a connection to the YouTube servers is established and the contents are displayed on the Internet page through a notification to your browser. According to information from YouTube, in the “privacy-enhanced mode” your data – especially which of our website pages you visited as well as device-specific information including the IP address – is sent to the YouTube servers in the US only if you view the video. If you are simultaneously logged into YouTube, this information is assigned to your YouTube member account. You can prevent this by logging out of your member account before visiting our website. Google complies with the Data Protection Regulations of the U.S. Privacy Shield and is registered with the U.S. Privacy Shield Program of the U.S. Department of Commerce. Further information on data protection in connection with YouTube can be found in Google’s privacy policy.

7. Rights of the Data Subject

You have the right:

• pursuant to Art. 7(3) GDPR, to withdraw your consent at any time. This means that we may not continue the data processing based on this consent in the future;
• pursuant to Art. 15 GDPR, to obtain access to your personal data processed by us. In particular, you may request information about the purposes of the processing, the categories of personal data concerned, the categories of recipients to whom the personal data have been or will be disclosed, and the envisaged period for which the data will be stored. Moreover, you have the right to request rectification, erasure, or restriction of processing, to object to processing, the right to lodge a complaint, and to obtain information about the source of your data if they were not collected by us as well as about the existence of automated decision-making, including profiling, and, if applicable, meaningful information about the details involved;
• pursuant to Art. 16 GDPR, to obtain without undue delay the rectification of inaccurate data or the completion of your personal data stored by us;
• pursuant to Art. 17 GDPR, to obtain the erasure of personal data stored by us unless processing is necessary to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to establish, exercise or defend legal claims;
• pursuant to Art. 18 GDPR, to obtain restriction of processing of your personal data if you contest the accuracy of the data, the processing is unlawful but you oppose the erasure of the personal data, or if we no longer need the personal data while you still require it for establishing, exercising or defending legal claims, or if you have filed an objection to the processing pursuant to Art. 21 GDPR;
• pursuant to Art. 20 GDPR, to receive your personal data that you have provided to us, in a structured, commonly used and machine-readable format or to demand the transfer of those data to another controller and
• pursuant to Art. 77 GDPR, the right to lodge a complaint with a supervisory authority. Generally, you may contact the supervisory authority of your usual residence, place of work or the registered offices of our organization.

Information on your right to object pursuant to Art. 21 GDPR

You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data pursuant to Art. 6 (1) lit. e GDPR (data processing carried out in the public interest) and Art. 6 (1) lit. f GDPR (data processing for purposes of legitimate interests). This also applies to any profiling as defined in Art. 4 (4) GDPR that is based on said provision in Art. 6.

If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing that override your interests, rights and freedoms, or unless the processing serves the establishment, exercise or defense of legal claims.

If your objection is directed against the processing of data for the purpose of direct advertising, we will stop the processing immediately. In this case, citing a special situation is not necessary. This includes profiling to the extent that it is related to such direct advertising.

If you would like to assert your right to object, simply send an email to datenschutzkoordination@zv.fraunhofer.de.

8. Data Security

All your personal data are transmitted in encrypted format, using the widely used and secure TLS (Transport Layer Security) standard. TLS is a secure and proven standard that is also used, for instance, in online banking. You will recognize a secure TLS connection by the additional s after http (i.e., https://…) in the address bar of your browser or by the lock icon in the bottom part of your browser window.

In all other regards, we use suitable technical and organizational security measures to protect your data against accidental or intentional manipulations, partial or complete loss, destruction, or the unauthorized access of third parties. We continuously improve our security measures in accordance with the state of the art.

9. Timeliness and Amendments to this Data Protection Information

The further development of our website and the products and services offered or changed due to statutory or regulatory requirements, respectively, may make it necessary to amend this data protection information. You may access and print out the latest data protection information at any time from our website

10. Severability

Should individual provisions of this data protection declaration be or become invalid either in part or in its entirety or prove infeasible at any time, this shall not affect the remaining provisions of this data protection declaration. This shall apply accordingly to gaps in this declaration.

The PRIVACY POLICY is currently valid and dated as of May 4, 2021.